Administrative Assistant

Mayfair Clubs has an incredible opportunity for an experienced Administrative Assistant

Mayfair Clubs is a private fitness facility that values the diversity that exists within our workforce, our customers and the community in which we do business. Diversity, equity and inclusion are a part of our core values, and we understand that our employees and their perspectives are our most important asset.

Here at Mayfair Clubs, we are passionate about the service we provide to our members and employees. We have established a culture where those with a passion to be creative can do so, to ensure high quality service is always delivered to members and employees.

We are currently looking for an experienced and motivated full-time, on-site Administrative Assistant to assist our Managers and Executive at our Head Office located in Markham, Ontario.

The Administrative Assistant role is critical in providing Human Resources, Finance and Payroll assistance in general administration and management of all head office related activities. This position also plays a supportive role in ensuring all files and tracking documents are up-to-date and accurate.

What You Will Do?

• Prepare, review, and/or edit various forms of correspondence such as letters, invoices, presentations, publications, and reports
• Responsible for all Head Office mail distribution and tracking
• Maintain and manage inventory of office supplies, uniforms, name tags contract/membership agreements, business cards purchase, gift card & guest pass allocation to all clubs.
• Birthday and tenure ship – co-ordination
• Season event calendar across all clubs for décor.
• Prepare agendas for meetings, transcribe and distribute meeting minutes
• Organize, maintain, and coordinate office records and files,
• Present a positive and professional image of the organization when interacting with employees, clients/customers, visitors, and other external stakeholders
• Provide clerical and general office support as required

What You Need to be Successful

• Diploma/degree in Business Administration or related field
• 3+ years of administrative support experience is required
• 3+ years of data entry, data mining and data interpretation
• Proven MS Office proficiency (Word, Excel and PowerPoint) at an advance level is a must
• Proven record in ensuring confidentiality, integrity, professionalism and diplomacy at all times
• Comfort with navigating and learning new technology

What Is In It For You?

• Flexible schedule
• Competitive salary
• Opportunity to grow with a prestigious, fast-growing fitness facility
• Free membership
• Discounted rates for specialized training and merchandise
• Comprehensive benefit package after three months

How to Apply

Interested applicants are asked to apply via email to hr@mayfairclubs.com by 4:30pm EST on April 27, 2023.  Please include your cover letter and resume. We thank all applicants; however, only those selected for an interview will be contacted.

Mayfair Clubs is an equal opportunity employer committed to an inclusive, barrier free recruitment and selection process.  At Mayfair Clubs we respect, encourage and celebrate our diversity.  If contacted for an employment opportunity, please advise if you require accommodation.